It's 7pm and you're still at your desk because a sub's public liability expired last Tuesday — and you only found out this morning, from the site manager, not your files. The groundworks crew is on site tomorrow at 7am. You've called twice. No answer. You're now chasing the insurance broker directly. Meanwhile, three other certs are expiring this month and nobody is tracking them.
Site Admin Office — External Site Admin for Construction Firms
At 5+ active sites, manual tracking breaks structurally — every time. Not because your team isn't trying. Because the volume outgrew the system months ago. We run the compliance coordination layer so nothing slips through.
Below that, it's painful but manageable. Above it, something always slips through — and you find out at the worst possible moment. During an inspection. During a client audit. When a sub is already on site.
This is what running 6 sites without a compliance system looks like: chasing subs for insurance renewals, tracking cert expiries across projects, scrambling to organise files before audits.
Operating in your time zone, using your existing software, following your SOPs. We work in Google Drive, SharePoint, Excel, and your project software. No new platforms to buy or learn.
Tell us your current setup. We review it across five areas and send back a one-page gap report within 24 hours. No call required to receive it.
Most contractors we audit have 2 or more untracked cert expiries running right now. The audit shows you exactly where they are.
Each area scored: CURRENT / AT RISK / GAP IDENTIFIED
Delivered as a 1-page PDF · 24hr turnaround · No pitch attached
The internal hire reality:
What we provide:
The question isn't "hire vs outsource." It's "single point of failure vs systematic infrastructure."
Valid concern. Here's how this is different. Week 1 is onboarding. You tell us:
You're not teaching us construction. You're defining your requirements once and we run them systematically.
This is coordination infrastructure, not compliance consulting. You define what's required — we make sure it's tracked, chased, and organised so nothing slips through.
You control access completely:
Same permission controls you'd give an internal employee. Full visibility and control at all times. Data handling terms confirmed at onboarding.
We use a documented chase protocol with clear escalation at every step:
You discover non-compliance 30 days before expiry instead of during an inspection. You retain full authority — we make sure nothing gets ignored.
Compare that to hiring internally (3–6 months to productivity) or continuing to burn 10–15 hours per week indefinitely.
Month 1 is a 30-day pilot. By the end of it, you'll know if this is:
If it's not working, we adjust or part ways. Commitment terms are discussed at onboarding — no surprise contracts.
The time savings are structural. When someone else handles systematic chasing and tracking, you automatically get those hours back. Test it in 30 days with zero long-term risk.
Compare that to hiring internally (3–6 months to productivity) or continuing to burn 10–15 hours per week indefinitely.
Who we work with: Construction firms managing 5–12 simultaneous projects. You're at the scale where manual tracking is breaking down but you can't justify a £35k–£45k full-time compliance hire.
If you're running 5+ active sites and compliance tracking is held together by one person, a spreadsheet, or hope — the audit takes 24 hours and costs nothing.
No pitch. Just an operational conversation about where your compliance admin time is going and whether this makes sense for your structure.